Showing posts with label Resume Fraud. Show all posts
Showing posts with label Resume Fraud. Show all posts

Friday, 12 April 2013

What is Pre-Employment Screening and Why Is It Important?

At The Renwick Group we are noticing a trend in the number of organizations, particular small companies without HR resources, take on our pre-employment screening services.

Basically, the employer wants to make sure that the applicant who is in the final stages of getting the job, is properly vetted, screened and all the final resume checks are made to determine that everything presented is true and honest.

In the course of pre-employment checks a number of factors may, individually or in combination, raise concerns about the integrity or reliability of the applicant. Credit report checks for example, can provide assurance that there are no significant credit or debt problems that could place the individual in a vulnerable position.





Other factors to look out for include:
  • involvement in illegal activities
  • criminal convictions relevant to the role, particularly if not volunteered by the applicant
  • false or unsubstantiated claims on the CV or application form
  • unsubstantiated qualifications
  • unexplained gaps in employment history
  • adverse references
  • questionable documentation e.g. lack of supporting paperwork or concern that documents are not genuine
  • evasiveness or unwillingness to provide information on the part of the candidate.
Pre-employment Screening
  
Pre-employment screening can be also be used to confirm an applicant's identity, nationality and immigration status, and to verify their declared skills and employment history.
  
Additional Security Screening
 
With some employmnet situations, addtional security is required for the position and we can add a security screening process, including:
  • more robust procedures on confirming the individual's identity
  • a five year employment confirmation
  • robust financial checks for Court Judgements and bankruptcies
  • more robust procedures where career and history records are incomplete
  • Deep criminal records checks
  • Detailed migrant worker checks with visa and paperwork validation
Hiring qualified, honest employees is critical to the success of your organization being diligent with your hiring process can be important.

We understand that hiring the right candidate can involve more than just pre-employment screening and a criminal background check.  Using the most reliable technology to search nationwide and beyond - instantly in many cases - The Renwick Group delivers the decision-making information you need. Criminal background checks, verifications, license checks and many more employee background check services are moved at speed so you, and your business, can move forward.

The Renwick Group - www.therenwickgroup.ca - 1 (888) 722-9807 - is a private investigation firm founded in 1997 and is based in Barrie, Ontario, covering Toronto and South Central Ontario. We excel in delivering our core Private Investigation Services in the most efficient, secure, and professional manner.​

Sunday, 6 January 2013

Reference Checking in Canada - Reference checking is distinct from employment verification

Here is a great article about checking employment references from Monster.ca. This is good advise for any hiring manager and has some tips that we can all use. The Renwick Group - www.therenwickgroup.ca

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Reference checking is distinct from employment verification

Article Source: http://hiring.monster.ca/hr/hr-best-practices/recruiting-hiring-advice/screening-job-candidates/reference-checking-in-canada.aspx
By Howard Levitt and Michael Mulroy
Lang Michener, Toronto Office
Monster Employment Legal Advisors

A good hire is the surest way to eliminate from your workforce problem employees, who consume their manager’s time with performance issues, waste recruitment, hiring and training dollars and generate severance costs, when they are dismissed. A good hire is the end result of an effective hiring process which identifies high quality job candidates well suited to the available position, thus eliminating the problem employee by never inviting the employee to step through your front door.

A crucial step in achieving a good hire is checking references. Conducting a reference check is not a risky business. It is a sound business practice, which surprisingly is not always done. Every hire should have a reference check.

There is no legal impediment to asking prospective candidates to provide the names of referees and permission to contact them. Reference checking is distinct from employment verification.

Verification is confirming the accuracy of information that has been provided by the applicant, either in an application form, resume or verbally, about such factual matters as service dates, job title and salary. Reference checks gather qualitative information about the applicant’s performance, skills, weaknesses and similar matters. How the applicant performed with a former employer is an indicator of how the candidate is likely to perform in the future for you.

You may elicit from referees pertinent information about the job candidate’s suitability for the position. The law of human rights requires hiring practices to be free of discrimination. An employer cannot consider factors which are protected by human rights legislation such as age, race, sex, family status and disability, among others, when making a hiring decision. Do not solicit information about any prohibited ground of discrimination identified by the applicable human rights statute in checking references. If you would not ask an applicant the question in your own job application and interview process, then do not ask it in the course of checking a reference. With that caution, you may obtain from referees information to assess the candidate’s qualifications to perform the position you are filling.

Your job candidate may present written references to support an application. Reference letters are helpful, but limited. Often, a reference letter is more useful for what is not mentioned, than what is. A written reference should be augmented by a conversation with the author. Details can be gleaned in a phone conversation, which otherwise would not appear in print. You will hopefully be speaking to a person who can provide a snapshot of the job candidate’s contribution to a prior workplace. You can assess possible fit and the likelihood of a mutually rewarding relationship.

Who signs the written reference speaks volume. Is it a former supervisor or a human resources manager? If the former supervisor, you can likely obtain good relevant feedback. If a human resources manager is the author, the letter may be a product of the settlement of a wrongful dismissal action initiated by the employee. Red flags are raised. These concerns will be confirmed if your questions are responded to with limited information, thus confirming an agreement has been made in which the former employer has agreed not to comment outside the written reference.

A skillfully executed reference check elicits an honestly held, forthcoming opinion by the referee of the former employee’s qualities and limitations.

A reference is considered a communication protected by qualified privilege and the person giving the reference cannot be sued for slander or defamation, provided the comments are the referee’s honestly held opinion. The information obtain in the reference check should only be used for the purpose of evaluating the candidate’s suitability. The information could lose any protection, if communicated to third parties for purposes unrelated to a hiring decision.

Prospective employers may face obstacles in checking references, such as policies against providing references, difficulty reaching referees and resultant delays in hiring decisions. However, the effort is well worth it, as hiring mistakes will be minimized.

Article Source: http://hiring.monster.ca/hr/hr-best-practices/recruiting-hiring-advice/screening-job-candidates/reference-checking-in-canada.aspx


If you need any reference checking information or assistance - call us www.therenwickgroup.ca

Saturday, 5 January 2013

It is a good time to be a corporate investigator



The Renwick Group - Corporate Investigation Services

 
Here is an excellent article from the January 2013 edition of The Economist magazine - it's about the state of the union of the American corporate investigation industry - take note of the comment that the 'due diligence side of resume background checks is a growing business.  It's a good read, so grab a cup of coffee and enjoy! The Renwick Group - www.therenwickgroup.ca
 
 
SHERLOCK HOLMES once remarked that: “It is my business to know what other people don’t know.” These days, detective work is a huge business. Thanks to globalisation, there is a lot that companies would like to know but don’t, such as: is our prospective partner in Jakarta a crook?

Corporate detectives sniff out the facts, analyse them, share them with clients and pocket fat fees. Yet, oddly for a multi-billion-dollar industry devoted to discovering the truth, little is known about private investigators. So your correspondent took up his magnifying glass and set off in pursuit of the bloodhounds of capitalism.

The best-known is Kroll, founded by Jules Kroll, a former assistant district attorney, in 1972. Along with a dozen or so rivals, it can undertake assignments anywhere in the world, at short notice, deploying teams of former cops and prosecutors, computer whizzes, accountants, investigative journalists and others. These firms are the big dogs of private detection. The industry has, ahem, a long tail of thousands of smaller ones. The precise number is unknown since the business is unregulated in some countries.

There is plenty of work to go round. Assignments linked to mergers and acquisitions have dwindled along with the number of deals, but other areas are expanding. One big source of work is the growing complexity of business regulation. Multinationals can never be sure that some employee, somewhere has not violated America’s Foreign Corrupt Practices Act, or some other anti-bribery law. Corporate compliance departments often bring gumshoes in to assist their own investigations.

An increase in whistleblowing has created more work. So has the push by Western firms into emerging markets (see Schumpeter). “It’s a business we win in America but serve in Asia, driven by the export of Western ethics,” says Tom Hartley, head of Kroll Advisory Solutions. “We’ve seen double-digit growth in each of the past four years.”

Another growth business is “due diligence” work, such as running background checks on a client’s potential hires or business partners. Last year Mintz Group, a medium-sized firm based in New York, conducted more than 20,000 checks, up 40% on 2010. “We tell clients to invest globally but investigate locally,” says Jim Mintz, the firm’s boss. Some clients ask for checks on everyone they deal with, even chauffeurs. Sleuths are also hired to probe the provenance of money. Amid a global crackdown on tax evasion, companies have grown warier of doing deals with dodgers.

Even downturns are not all bad for corporate gumshoes. Hard times often expose wrongdoing by causing scams to collapse. Industry figures report a rise in fraud litigation, asset-tracing and insolvency work. Headline-worthy mega-frauds, such as those perpetrated by Bernie Madoff and Allen Stanford, remind potential clients of the need for security.

Big jobs can occur anywhere. Kroll recently conducted a forensic audit of the failed Kabul Bank, from which nearly $1 billion was allegedly embezzled, for Afghanistan’s central bank. The client base is growing, too. Hedge funds and private-equity firms crave intelligence. In China, where accounts are unreliable, they vet acquisition targets by hiring sleuths to interview ex-employees. Post-Madoff, pension funds are doing more homework on their investments, often with outside help, says Ken Springer of Corporate Resolutions, an investigations and consulting firm.

You know my methods. Apply them

A curious development is the growth of what might be called “self due diligence”. Entrepreneurs from parts of the world where corruption is rife, such as eastern Europe and Africa, are increasingly hiring reputable corporate-intelligence firms to investigate them—sometimes with full access to their business records. If the investigator gives them a clean bill of health, they can wave it at banks, regulators or potential business partners who might doubt them. The head of one investigations firm says such work accounts for up to a third of its London office’s revenues.

Investigators have capitalised on the recent surge in cyberattacks and cyberspying. Some report an annual doubling of revenue in digital forensics. The least exciting digital work is possibly the most lucrative: electronic “discovery”, or the recovery and processing of e-documents to support litigation. Parties to big cases have to pass vast amounts of data to each other, especially in America. To cut costs, companies may hire a firm with smart technology to whittle down the e-material before the lawyers start expensively perusing it. This is done using programs that filter out e-mails and other documents that are irrelevant or privileged—though this “robotic” work needs to be supplemented with human judgment, says Vincent D’Eramo of Capstone Advisory.

Data! Data! Data!

In 2012 Kroll announced plans to double the size of its R&D team in e-discovery and data recovery over the next five years. Mr Hartley says the headcount in his division, the firm’s investigative core, grew by 15% in 2011. The number of Certified Fraud Examiners (CFEs) in the world has grown by 72% since 2007, to 37,400. (One of them, Harry Markopolos, gave the profession street credibility by spotting the Madoff fraud long before regulators.)

Kathy Lavinder, a headhunter, reckons the war for talent has driven up salaries for sleuths and security consultants by 20-25% since 2010. Members of “incident response” teams, who are expected to hop on a plane at a moment’s notice and are thus prone to burnout, have begun to ask for and receive guarantees of occasional time away from the daily grind for training courses, says Ms Lavinder.

The choice of employer has expanded as new firms enter the business, disrupting the established order. Physical-security companies, such as Securitas, Allied Barton and Andrews International, are trying to move further into investigations as a way to boost margins, which are thin in the guard business. The big accounting firms, led by Deloitte, are hiring more cybersleuths—though much of their work is internal: ie, scrutinising clients of other parts of the group. Some investigative firms, including Kroll, have counter-attacked by pushing into accountancy.

Law firms have long been big clients of the gumshoes, but they too are looking to do more investigations in-house. To this end, some are striking deals with investigative companies: in August, for instance, Pepper Hamilton, an American law firm, acquired a highly regarded boutique led by Louis Freeh, a former FBI director.

Most corporate investigators are privately held and publish little financial information. Kroll, probably the biggest, has had ups and downs. Its zenith was its sale in 2004 to Marsh & McLennan, an insurance broker, for a tidy $1.9 billion. By 2010, when Kroll was sold on to Altegrity, a security group, its valuation had tumbled by 40%. One slip-up between those two deals was to take on Allen Stanford as a client.

The firm is still admired by its rivals, whose upper ranks are stuffed with former Kroll people. But these days many consider the best in the business to be FTI Consulting, which also happens to be the only publicly traded firm of any size. Its forensic and litigation consulting division had revenues of $177m and a profit margin of 17% in the first six months of 2012.




After dozens of small acquisitions, FTI now employs 3,800 people. Its boss, Jack Dunn, has poached some of Kroll’s best snoops. FTI won much of the work of piecing together Mr Madoff’s money trail; ten years ago the Madoff trustee would probably have given the lion’s share to Kroll. FTI also gets a lot of work as a “corporate monitor”, checking whether firms that have promised to mend their ways as part of a legal settlement keep their word. The industry loves these assignments: they typically last a couple of years, providing a recurring revenue stream.

Another threat to the old order comes from K2 Intelligence, backed by Mr Kroll and run by his son, Jeremy. This was set up in 2009, when a non-compete clause with his old firm expired. These days Mr Kroll senior, now 71, is more focused on Kroll Bond Ratings, an attempt to disrupt the credit-ratings oligopoly.

K2 has started to make a mark, conducting the investigation into alleged bribery that forced Alcoa, an American aluminium firm, into a $447m settlement with Alba, a Bahraini one. Convinced that the future belongs to those with the technological savvy to “tell the story” by interpreting vast quantities of data, Jeremy Kroll has joined forces with Palantir, a security-software firm with past links to PayPal. Palantir and K2 have been crunching through 18 terabytes of transactions, e-mails and phone records in the hope of connecting dots to support the Madoff trustee’s litigation against investors who took more out of the Ponzi scheme than they put in. One program draws visual webs that show the length, destination and other features of phone calls made by Mr Madoff and his staff, and then looks for patterns.

A fast-growing business where technology will be crucial is fighting money-laundering. Banks are under pressure to weed out suspicious transactions, but they are drowning in data. They are willing to throw a lot of money at the problem because the damage if they mess up can be enormous. Witness the $1.9 billion in fines that HSBC recently paid to settle allegations that it had abetted money-laundering by clients in Mexico and elsewhere.

Mr Springer of Corporate Resolutions describes several recent assignments that turned into a game of technological one-upmanship with suspected wrongdoers. In one, his team eventually got the better of an IT employee at a non-profit who was suspected of fraud, by sneaking a black box into his office at night, using former National Security Agency experts to crack the administrator code and then blind-copying themselves into his e-mails. In many cases, the key is to combine digital expertise with traditional investigative techniques, argues Mr Mintz. Part of the job will continue to be “tracking down the disgruntled former secretary or book-keeper who knows where the bodies are buried, and knowing how to coax information from them,” he says.

The dog that barked at the right time

Jeffrey Katz, a former Kroll man who heads London-based Bishop International, which began life investigating claims in the Lloyds insurance market, sees new opportunities popping up all the time. His firm has been carving niches in intellectual property, from anti-counterfeiting (such as gathering evidence on how a particular faker operates) to buying trademarks on behalf of big companies before they launch a new brand. This must be done quietly, so as not to arouse suspicion and drive up prices. Bishop did a good job for Apple with names similar to “iPad”.

But the industry faces challenges, too. Large clients are looking to build their own investigative capabilities, especially in cyber-security, says Michael DuBose of Kroll, who used to run the US Department of Justice’s computer-crime division. This could cut demand for outside help. Barriers to entry in digital forensics have fallen. Competition is intense. Some big assignments are decided in beauty contests with 15 or more participants.

And even as the industry profits by helping clients cope with red tape, it can expect tougher rules itself. Private investigators in Britain face possible regulation in the wake of the News Corporation phone-hacking scandal. In America, the SEC and Congress may tighten rules on investigators and “knowledge brokers” that work for hedge funds, some of them suspected of abetting insider trading. Corporate detective work is anything but elementary.

 
If you are interested in corporate surveillance - please contact us at The Renwick Group - www.therenwickgroup.ca

Friday, 21 December 2012

Job Fraud Really Happens and You need To Spot It

Job Fraud

Here is an interesting article I want to share with you from Wikipedia, the free online encyclopedia.  It helps to set the definition of job fraud and highlights how we at The Renwick Group (www.therenwickgroup.ca) can help employers vet and screen applicants - during the job search.
 
Job fraud refers to fraudulent or deceptive activity or representation on the part of an employee or prospective employee toward an employer. It is not to be confused with employment fraud, where an employer scams job seekers or fails to pay wages for work performed. There are several types of job frauds that employees or potential employees commit against employers. While some may be illegal under jurisdictional laws, others do not violate law but may be held by the employer against the employee or applicant.

Résumé fraud

Résumé fraud or application fraud refers to any act that involves providing fictitious, exaggerated, or otherwise misleading information on a job application or résumé in hopes of persuading a potential employer to hire an applicant for a job they may be unqualified for or less qualified than other applicants.[1] Depending on the nature of the offense, the type of job, and the jurisdiction where it occurs, such an act may or may not be a violation of criminal law. In any case, knowingly providing inaccurate information to an employer or potential employer, if discovered by the employer, is almost always grounds for immediate dismissal from the job or else denial of that job.

Trends

A number of annual reports, including BDO Hayward's Fraudtrack 4[2] and CIFAS,[3] the UK's fraud prevention service, has shown a rising level of major discrepancies and embellishments on curriculum vitae (CV) over previous years.

Business fraud cost UK businesses £1.4 billion in 2005.[4]

Recent research released by Powerchex has confirmed this trend. Having measured 3,876 applicants to the UK financial sector over the past year, they found that 17% of potential candidates embellished their CV, and found a trend between a graduate's choice of university and their likelihood to lie on their CV.[5][6]

Effects

Almost half (48%) of organizations with fewer than 100 staff experienced problems with vetted employees.

39% of UK organizations have experienced a situation where their vetting procedures have allowed an employee to be hired who was later found to have lied or misrepresented themselves in their application.[7]

Demographics

Younger, more junior people are more likely to have a discrepancy on their CV. Someone in a junior administrative position is 23% more likely to have a discrepancy on their CV than in a managerial role. An applicant aged under 20 is 26% more likely to have a discrepancy than a 51-60 year old.[8]

Women are marginally more likely to have a discrepancy on their CV: 13% of applications submitted by women have a discrepancy compared to only 10% of those for men.[9]

Graduates have marginally fewer discrepancies: 13% of their CVs contain a discrepancy compared to 17% of non-graduates.

Types

Fake credentials:  Some applicants provide false documents that are required or strongly recommended to obtain a job. These may include a degree, license, certificate, or other evidence of necessary training or experience that is expected of applicants.

Fictitious former employer(s):  The applicant provides a list of previous employers that they never worked for, and that may have never existed. They may include fake reference letters that vouch for the applicant. Absence of contact information may seem plausible if the applicant claims they are no longer in business, living far away, or otherwise out of touch.

Fake "live" employer(s):  The applicant arranges with a relative or friend to pose as a former boss. The applicant provides a phone number or other contact information, and when the prospective employer contacts this person, they receive a glowing report about the applicant. Since the widespread use of email, this form of communication may also be used by the applicants themselves to pose as former employers.

Exaggerated claims:  The applicant lists a genuine former employer, but leaves out information with the intent to mislead. The employer may have a prestigious reputation, but the applicant's position may have been menial.

Examples of résumé fraud

The applicant gets past the "20 second resume cull" by making bold statements such as "1st place Academic Standing: Session 1, 2005 and Session 2, 2004", and only later qualifying it as being "First place academic standing amongst Information Systems and Management (ISM) scholars"

The applicant makes exaggerated or untrue claims, such as having won prizes or other recognition. Similarly, an applicant may claim a scholarship was "for the most outstanding student entering the University" when in fact multiple scholarships were awarded.

The applicant refers to unknown, unverifiable awards, such as a "Silver Medallion for Academic Excellence.", or an "Emeritus Professor Prize".
  
The applicant selectively reports, and uses unofficial terms: rather than reporting an overall grade of credit, reports a "Distinction Average in Finance; High Credit Average in Law."; similarly, a "Distinction average on all core information systems subjects" helps circumvent unflattering grades in information systems electives and other courses. Both "High Credit" and "core information systems subjects" are not defined by the university, and thus are used with impunity.

Fraud by active employees

There are other forms of fraudulent methods that employees of jobs use to obtain payroll money from an employer without actually performing any work. These involve blatant cheating, and do not include those who perform at a sub par level.

These include:

Swiping in absence:  The employee arrives at the job site at the beginning of the shift and swipes in to report to work. The employee promptly departs, and the absence goes unnoticed in a large workplace. At the end of the shift, the employee returns to swipe out.

False signature:  The employee who is supposed to obtain a supervisor's signature to verify having worked signs the form themselves after skipping work. Such acts are usually possible with temp agencies, where contractors are sent to a variety of job sites, and are not known personally by those they would work with.
  
Training pay:  An applicant obtains a job that will include a fixed amount of paid training. Once the training is finished, the applicant promptly quits. The applicant's original purpose was to obtain pay for training, but not do any further work. Many employers who function this way combat this problem by withholding payment for training until a certain amount of work has been performed.

Depending on the nature of the offense, these violations may be grounds for criminal prosecution and/or civil proceedings.

References

 "Combat Resume Fraud". Inquest Pre Employment Screening. Archived from the original on 2007-03-02. Retrieved 2007-07-26.
    Fraudtrack 4
    CIFAS - The Enemy Within
    BDO Fraudtrack 4
    Powerchex Annual Survey 2008
    A Degree of Creativity on CVs
    Powerchex Annual Pre-employment Survey
    dofonline
    OnRec

Further reading

    McConnell, Charles R. (2004-09-28). "Watching Out for Resume Fraud". National Federation of Independent Business. Retrieved 2007-07-26.